If you’re manually signing a lot of checks, or any documents for that matter, you are probably in serious need of an upgrade. There are machines out there that are designed to quickly sign documents and checks clearly, professionally and quickly. These machines are what’s known as check signers (found here). These machines have been around for years and there are several different types, styles and brands to choose from. I would like to cover exactly how a check signer works and browse through a few recommended models.
Check signers work much like any paper handling machine. The document goes in one end and comes out the other. While that may seem simple, most check signers have a feed tray where documents can be placed, a motor pulls them through, a signature plate stamps the signature and it comes out the other end completed. The process takes hardly any time and an entire stack of checks can be signed in seconds.
There are three different types of check signers. These are manual, continuous forms and cut sheet. This is how they all work:
- Manual Check Signers – This is essentially an electric stamping machine with a signature plate. You take your check, or document, insert it into the machine and activate a switch to engage the stamp head. This system is one of the most affordable and is ideal for low to medium-volume stamping. The Widmer S-3 (found here) is an example of a manual check signer.
- Continuous Forms Check Signers – These check signers are designed to work with continuous forms paper. This is the paper that has the perforated edges with holes and each sheet is connected to the next with a perforation and often sit in an accordion-like fashion in a stack. Continuous forms check signers are often integrated with a burster to help tear or “burst” apart the forms. These are one of the most common types of check signers used today. The Duplo V-130 (found here) is an excellent example of a continuous form check signer.
- Cut Sheet Check Signers – These check signers are designed to be used with standard 8 ½” x 11″ or single sheet documents. These machines have a feed tray where the checks can be placed and a friction wheel pulls in each document one by one and signs it. These are increasingly more popular because they will work with checks printed on a standard office laser printer. The Formax FD 150 (found here) is a good example of a cut sheet design.
Most check signers are built to be secure, only providing authorized access to a person who is allowed to use it. This may be via a key or by typing in a code on a keypad. You don’t want unauthorized people signing checks or important documents.
All of these check signers use some sort of signature plate. The shape of the plate depends on the machine using it. Some machines only support a single signature, but many can support two, three or more. In order to get a signature plate made, a form must be filled out and the originators of the signature must sign their name in a box several times in order for the factory to make the signature properly. It usually takes a few weeks for the signature to be made.
If you have questions about check signers and which models you should use, please give us a call at 1-800-658-8788. We would love to help you out. You can find our entire selection of check signers here.