Affordable Ways to Fold and Mail Accounts Payable Checks

Pressure Seal ChecksIf your business is looking for an affordable way to mail accounts payable checks, one great option is to use a envelope inserting machine (found here). While these machines do a great job, another more affordable option you may want to consider is to use a pressure sealer (found here). So which of these two technologies is best for you? Having used both, and having a lot of experience with both types of machines, I would like to share some advice and experience with you.

Mailing checks is an important part of any business’s operations. Whether it is accounts payable, rebates, paychecks or other checks. Before you settle on any one type of machine, there is one important question you will want to ask yourself:

How many pages will you be mailing at a time? If you are mailing just one sheet at a time, with the check, either a pressure sealer or an envelope inserting machine will work for you. If you need to mail more than one sheet at a time, you will have to go with an envelope inserting machine.

Now that we that question answered, here is a brief description of each type of machine and why it may or may not work for you:

  • Envelope Inserting MachinesEnvelope Inserting Machines (found here) – Envelope inserting machines have feed trays, much like a copy machine, that pull a sheet of paper from the tray, fold it and insert it into an envelope. Reservoirs of water inside the machines are used to wet the glue on the envelope flap and seal it shut. Envelope inserting machines, often called folder inserters, can come with multiple feed trays. This makes it possible to fold and insert two, three, four or more sheets of paper at a time. Envelope inserting machines are excellent for mailing invoices, letters and yes, even checks.
  • Pressure SealersPressure Sealers (found here) – Pressure sealers are designed to fold and seal pressure seal paper. Pressure seal paper (found here) and pressure seal checks (found here) have small pockets of glue along the edges and in strategic places that help keep the folded letter sealed shut. This special paper can be used in any copy machine or printer. Solid metal rollers in the pressure sealer break these pockets open, resulting in a tamper-proof seal that is excellent for mailing purposes. If you are mailing a single check, this is a great option. When the recipient receives the check, they simply tear off the perforated sides to gain access to the enclosed check. Another nice perk of the pressure sealer is that there is no need to use an envelope, saving even more money.

My personal recommendation is that you use a pressure sealer if you only need to fold and seal a single sheet / check. The machines cost a lot less money, there are fewer moving parts and you don’t have to use any envelopes. If you need to fold multiple sheets, our Formax envelope inserting machines still do a great job and are excellent for mailing much more than just checks.

Please feel free to call us at 1-800-658-8788 for answers to your envelope inserting or pressure sealing questions.

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