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Check / Document Signers FAQ

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Check / Document Signers

We have compiled a list of the most common check / document signer questions from our customers and have put them in this useful check signer FAQ. If you are trying to learn more about check and document signers, or are in the initial stages of looking for a machine, this FAQ is perfect for you. Feel free to read through this. Give us a call at 1-800-658-8788 for more information on check signing equipment.

What is a check / document signer?

A check signer, also known as a document signer, is a machine designed to place a signature on a check or document.

Why would I use a check / document signer?

Using a check signer is significantly faster than signing a check or document by hand. Some machines can pull hundreds of checks or documents through and sign them in a matter of minutes. A document signer is an absolute necessity for payroll purposes in a large business or corporation.

What are the different types of check / document signers?

Some check signers are stand-alone units designed to stamp the signature if paper is placed into the opening, much like an automatic stapler. Most document signers, however, are either continuous-duty or cut-sheet in design.

Continuous-duty signers will only work with continuous paper. Continuous paper is the type of paper where one sheet is connected to the next by a perforation. A stack of paper is all connected together in an accordion-like fashion.

Cut-sheet paper is standard size paper, much like the type of paper used in a copy machine. This paper may, however, have perforations in it. An example of this would be cut-sheet paper for checks.

How fast are check / document signers?

It depends on the model, but most check signers can at least handle 100+ sheets of paper per minute. Many models can do a lot more. The exception would be a stand-alone unit designed to sign documents on an "as needed" basis.

Is it hard to get a signature plate?

Getting a signature plate is not hard. We have a simple form that has to be filled out, requiring a signature in a few boxes. The signature can then be made into a die plate, which is then applied to the document signer for use. The entire process takes about three to four weeks.

Can I get multiple signatures?

You can have multiple signatures put on a signature plate. You can also get replacement plates or alternate signature plates if needed.

Are check / document signers secure?

Document signers are secure. You don?t want just anyone operating the machine. Check and document signers require a key to even access the signature plate. The majority of signers require a code to be entered before the machine can be used. This ensures that only authorized personnel can use the machine.

Can check / document signers be used with bursters?

They can be used with bursters. The signed documents can easily be fed through a burster for tearing apart checks or other documents. If you use continuous-forms paper, be sure the burster is a continuous-forms burster. The same goes for cut-sheet paper. Many bursters offer the option of being used inline with the document signer. You will need to check ahead of time to see if this is an option. You can read more about bursters here.

Are check / document signers hard to set up?

Initially the check / document signer will require some setting up. This usually involves aligning the signature plate so it signs documents in the correct location. This isn?t too hard to do with the assistance of the signer's manual.

Once set up, unless you change the settings for different types of checks or documents, you will be able to get it up and running in a matter of minutes. Many document signers offer custom presets for the most common jobs. This really cuts down on setup time.

Which is the best check / document signer?

We have a great selection of high-quality check & document signers, but we do not have any single model that can be categorized as the best. The model you choose depends on your needs, the application and volume. Our customers do typically favor Duplo and Martin Yale document signers.

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