Five Ways You Can Improve Work Efficiency With Office Equipment

There are a lot of things you can do to improve efficiency and make your business more professional. A lot of this can be done by using the right equipment. This may involve transferring operations that are manually done to an automated process, or it may simply involve implementing a technology that can dramatically improve your business’s image. Here are five tips and pieces of equipment that I personally recommend every business have on hand.

Here are five things I recommend you use in your office:

  1. Paper ShreddersPaper Shredders (found here) – One of the first things I recommend businesses do is to use a paper shredder. While many people think tearing a sheet of paper up by hand gets the job done, you would be surprised how easy it is to quickly tape it back together. For proper security and protection, you should really be using a cross cut paper shredder of a Level 3 grade or higher. Cross cut particles of paper are near impossible to re-assemble. This also puts your business in compliance with FACTA.
  2. Paper Folding MachinesPaper Folding Machines (found here) – How many times have you or your business sat down and folded invoices, letters and other sheets of paper by hand? Not only is this time consuming, but it also results in poorly folded sheets. Letter folding machines are available for as little as a few hundred dollars, but can get the job done 10 or more times faster. This saves time and money while improving the professional appearance of your business.
  3. Paper CuttersPaper Cutters (found here)– If you are cutting a lot of paper, throw away those scissors and upgrade to a paper cutter. Paper cutters are faster and create straight and true cuts every time. Most businesses use a rotary paper trimmer or a guillotine paper cutter. These are nice to have on hand for a variety of projects that may come up. Most paper cutters and trimmers are also great at accurately cutting multiple sheets of paper at a time.
  4. Binding MachinesBinding Machines (found here) – If you are tired of dealing with an awkward 3-ring binder, you may want to consider using a binding machine. Binding machines produce books that are far easier to store and manage than a three-ring binder. They are also far more customizable and much more professional in appearance and functionality. The three most common binding formats businesses use are comb, wire and coil.
  5. LaminatorsLaminators (found here) – Have you ever found yourself breaking out the scotch tape to protect, preserve or add stability to a document? I know I’ve done that before. Rather than using up rolls of scotch tape, use a laminator. The film is cheap and the results are crisp and professional. Laminators can be used to protect important documents, for creating signs and much more. They are nice to have in the office even if they aren’t needed on a daily basis.

All five of these pieces of equipment will make your office environment more efficient and professional. We offer a wide range of equipment, so please don’t hesitate to call us at 1-800-658-8788 with your questions.

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