Trying to Track Documents? We Have Some Tools That Might Help.

Document StampsHave you ever lost a document that was extremely important simply due to ineffective or poor document organization? I certainly have. When it comes to business operations, tracking, labeling and organizing documents can be critical. Common document tracking practices includes stamping them with a number, the date, the time or with text. At ABC Office, we offer a great lineup of numbering machines, text stamps, date stamps and text stamps (found here). Here’s a little information on how each is used.

Before I go into too much detail on our various document stamps, I would just like to say that these machines are pretty much all electric and are designed to be semi or fully automated. Our semi-automated machines require you to insert the paper, but the document stamp will do the rest. We also have machines that will automatically pull paper in and stamp it. Here are a few of the tools we offer:

  • Numbering Machines (found here) – Numbering machines are designed to put a number, usually ranging from one to five digits, on a document for tracking and organization purposes. We offer numbering machines that do sequential numbering, duplicates, triplicates and more. We offer machines from Acroprint, Standard and Widmer. Many of our numbering machines allow placement of the number on various places on the paper and most work with carbon interleaved and carbonless forms.
  • Text Stamps (found here) – If you need to add text to a document, we have the perfect text stamp for you. Most of these text stamps are customizable and can be used to stamp words such as RECEIVED, SENT, CANCELED and more. These stamps use ribbons to impress clear and legible stamps that are highly professional.
  • Text Perforators (found here) – Our text perforators are manual, heavy duty, portable and excellent for document control. We offer text perforators with the wording PAID, VOID, CANCEL and in Spanish with PAGADO and CANCELADO. There is even a customizable version that can be set up in the factory for any 5 to 6 character word. Text Stamps
  • Date and Time Stamps (found here) – One of the best ways to track down bottlenecks in workflow is to date and time stamp documents. This helps to improve work efficiency and keep track of document workflow. While a time clock can be used to do this (found here), our date and time stamps are designed to stamp documents on a high volume repetitive basis throughout the day. Many of these date and time stamps feature adjustable crash head pressure and can be used with carbonless and carbon interleaved forms.
  • Check & Document Signers (found here) – If you simply need to add a signature to a sheet of paper, a check or a contract, consider using one of our check and document signers. These amazing devices can print a legal signature. We offer cut sheet and continuous forms versions. Many of these can even be interfaced with a burster. Security features have been built into these machines to prevent unauthorized access. This is a great tool to have on hand for payroll purposes.

If you have questions about any of our document control tools, please give us a call at 1-800-658-8788. If you don’t see what you need on our site, chances are we can still get it for you. We have over 30 years experience with document control machines and equipment and we can help you out.

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