Archive for the ‘Time Clocks’ Category

David-Link W-988 Biometric Time & Attendance System Review

Thursday, April 14th, 2011

David-Link W-988 Biometric Time ClockDo you need a reliable time clock for your office, school or organization? One style of time clock you may want to consider using is a model that utilizes biometric technology. Biometric time clocks are accurate, easy to use and cut down on a lot of fraud. One great model I recommend you look at is the David-Link W-988 biometric time clock (found here). This is my review!

David-Link is relatively new to the time clock industry. I personally have a lot of experience with Acroprint, Pyramid Technologies (PTI) and others. Having used David-Link time clocks myself, I have to say that they are up to par with the more “experienced” time clock manufacturers.

The W-988 time clock, from David-Link, is available in three different versions. The first version, which I am reviewing, handles biometric time attendance only. The next step up is the W-988P, which handles biometric time attendance along with a proximity card option. The next model up, the W-988PB, can hand biometric and proximity attendance, which also includes a battery backup. All three models are identical in design and quality.

Many time clock systems are designed for an entry-level amount of employees (often 50-100), requiring that you upgrade the system to add more employees. This is not the case with the David-Link W-988. This biometric time clock can store up to 300 employees, making it ideal for use with small and larger businesses alike.

Many customers ask me if this time clock has to be used with a computer. The answer to that is no. It can be used while connected to a computer via an Ethernet network connection (TCP/IP) or it can be used completely independent. It can also be connected directly to a computer via a USB cable.

If you are using the W-988 independent of a computer system, you can use the included USB storage drive to export the data from the time clock and import it to a computer. The built-in storage on the W-988 can hold up to 60,000 Logs and up to 3,000 fingerprints.

The W-988 includes the David-Link Time Management Software (DLTMS). This software makes it easy to view a variety of different reports and can be used for HR or payroll purposes. This software is very sophisticated and perfect for most business time clock purposes. The DLTMS software can export data in Excel and Text (txt.) formats.

The digital display screen is monochrome, yet very easy to see. It displays the time, date and other important information. The menu system on the W-988 is extremely easy to navigate.

My personal favorite feature on the W-988 is the biometric reader itself. I have used many biometric time clocks, many of which require that you slide your finger. The “finger slide” biometric readers can be very frustrating as they often require multiple attempts to be read correctly.

The W-988 has a finger scanner that only requires you to touch the surface. I have yet to experience a misread with a David-Link biometric scanner. It is very easy to use and the green glow gives it a very modern look, almost like something from a sci-fi movie.

Overall, especially considering the affordable price, I consider the David-Link W-988 to be a great little system. It is easy to use, feature rich and accurate. I really like that it can be used by both small and large businesses alike.

You can find the David-Link W-988 biometric time clock here and our entire selection of time attendance products here.

How Does a Proximity Card Work?

Thursday, March 31st, 2011

Proxmity CardsAt ABC Office we sell a wide variety of employee time clocks, designed to keep track of employee time worked for payroll purposes. One popular technology used with many of our time cards is proximity cards. So how exactly does a proximity card work? I’ll explain in this article.

To begin with, you may have noticed that proximity cards are a little thicker than your standard ID badge or credit card. This is because integrated circuitry is embedded and sandwiched between several plastic layers. This circuitry communicates with other devices such as time clocks using a special radio / wireless frequency.

Most proximity cards are powered by using resonant energy transfer in conjunction with a passive chip that is found inside the proximity card itself, although some are powered using small batteries. Non-powered proximity cards typically have a smaller storage capacity than powered cards.

Resonant energy transfer, used in non-powered proximity cards, is very similar to RFID technology and transponder technology found in many modern car keys. This allows the card to operate without have any battery inside. The proximity card reader emits pulses of a wireless radio frequency that the built-in passive chip uses to power the proximity card.

One of the biggest advantages of proximity cards is convenience. They operate by holding the card anywhere from 0-3 inches in front of the card readers. There is no password or special keypad interaction. It is that easy, and for that reason, proximity card are huge for use with building security, time cards and for a variety of business applications.

Proximity cards use special chips that are embedded into the circuit board that contain unique identifying data. This unique identifying data, embedded on the proximity card, can then be tied to a specific person or employee. In the situation of a time clock, the proximity card may contain unique information identifying the employee. When waved in front of a proximity-based time clock, that employee is logged in or out.

Setting up a proximity card is pretty easy. In the instance of an employee time clock, a blank proximity card can be read and then linked with a specific employee. This is typically the case with a building security system as well.

So how do pictures and ID information get placed on a proximity card? This is often done by using a 10-mil CR-79 ID card with an adhesive back. Basically the employee’s picture, company logo, ID number and other information is printed on the CR-79 card using a digital ID card printer. This thin 10-mil card is then stuck onto the surface of the proximity card. You can find our blank CR-79 adhesive cards here.

So there you have it. Proximity cards are extremely handy and utilize some pretty unique technology. You can find our entire selection of time clocks, including proximity time clocks, here.

Acroprint ES700 Atomic Time Recorder & Stamp Review

Tuesday, March 8th, 2011

Acroprint ES700 Atomic Employee Time Clock & RecorderIf you’re running a business, you probably have employees. As is the case with any business, employees need to be paid, which requires the use of a time clock. If you are in the market for an employee time clock, consider using the Acroprint ES700 atomic time recorder (found here). This is my review.

Acroprint is currently one of the largest manufacturers of employee time clocks, recorders and stamps. This includes digital, card punch and biometric time clocks. Acroprint has developed a great reputation over the past decade for producing high quality products.

The ES700 has always been a customer favorite and it has recently undergone some minor changes. The older cream color has been replaced by a more modern gray and black design. Another change is that the Acroprint ES700 is now atomic. This means that the time now synchs automatically (with the National Institute of Standards and Technology), ensuring extremely precise and accurate time. It can also easily handle transitions of daylight savings.

The Acroprint ES700 is what we call a punch-style time clock. This is because it uses punch cards. While this time clock is manually operated, it does implement many modern-day digital features.

Punch cards are easy to read, easy for assimilating data and don’t require any special training to use. The LCD screen is large, clear and easy to read. The power requirements on the ES700 are 120V or 240V and can be adjusted by toggling a switch on the power supply. Overall, the design is very business friendly.

Not only can the ES700 be used for time & attendance tracking, but it can also be used as a text and time stamp. It is very easy to feed documents, forms and other material into this time recorder. It can be used to stamp 13 different preset messages such as RCVD, SENT, IN, OUT, CFMD, FILED, PAID, USED, FAXED, VOID, ORIGIN, APR’D and CMPL’D.

Depending on the time cards you are using, the ES700 can do left or right side printing. The margin is also adjustable for easy positioning of text and numbers. The print font size can also be adjusted.

Security is a pretty big deal with time clocks. Nobody wants the time clock to be tampered with. For this reason, a 4-digit password is required to access the time clock’s settings and adjustments.

The ES700 is definitely an affordable option for most businesses and can be used for small to medium-volume jobs. The build quality on this time recorder is exceptional and far surpasses the typical punch time clock. This is a great option for most small to medium-size businesses.

You can find the Acroprint ES700 atomic time recorder here and our entire selection of time clocks & recorders here.

uAttend CB 1000 Internet / Web Time Clock Review

Monday, January 31st, 2011

uAttend CB 1000 Internet / Web-Based Employee Time ClockAre you in the process of shopping around for an employee time clock and need a little advice on a system? While it may not be for everyone, the uAttend CB 1000 Internet time clock (found here) is a feature-rich machine that you may want to consider. I have personally used this time clock and this is my review.

If first impressions mean anything to you, you will probably immediately fall in love with the CB 1000. It comes well packaged in a full-color box with English printed on the outside that actually makes sense.

When you open the box, you will find the CB 1000 time clock, wall-mounting hardware, 10 proximity cards, a power adapter and an Ethernet cable. It comes with pretty much everything you need to get started. At the time of writing this article, you get all this for just $99. To date, I’m not aware of another sub $100 time clock that even comes close to this.

The CB 1000 is what’s known as a Web-based time clock. This is because it doesn’t connect directly to a computer, but rather to uAttend’s secure online servers. Once plugged in to an Internet-capable network, the CB 1000 is extremely easy to set up.

The CB 1000 is an attractive time clock. It features plug-n-play setup that literally takes just a few minutes to set up. The quality on this time clock is exceptional.

uAttend CB 1000 Employee Time Clock Subscription ServiceOne thing you will want to be aware of, prior to making a purchase, is that the uAttend CB 1000 is a subscription based time clock. What this means is that in order to use this clock, you will need to pay for the monthly uAttend employee management system subscription service. This subscription, however, is extremely affordable. You can see the price breakdown to the right.

Considering the cost of this high-quality time clock, and the service you receive, it is still a better deal (for years to come) than buying many of the more expensive stand-alone system. uAttend offers a lifetime warranty on the clock and free customer support. They even offer free live chat help when you’re logged into your account.

Employees can punch in and out of work by using a proximity card (10 included), by using the keypad (PIN number) or through a Web browser (if so desired). Viewing employees that are logged in and out is easy for any supervisor or authorized person. Simply log into your uAttend account. Settings, features and reports are very detailed.

Do you have a front entrance, a rear entrance or an off-site work area? You can use multiple CB 1000 units together. The CB1000 can also be upgraded to support an unlimited amount of employees.

Be aware that the CB 1000 requires access to an Ethernet connection. If you don’t have one available, you may want to consider using the wireless CB 2000 time clock.

One thing I really like about the CB 1000 is its ability to export reports and data for use with payroll software and programs. By default it can export reports in Excel .csv and ProcessingPoint file formats. For $5 a month, it can also export data for use with QuickBooks, PayChex, SurePayroll, Payroll 1 and Millenium. The people at uAttend will even create custom exporting for your unique payroll software.

Overall I consider the CB 1000 to be a great deal and extremely convenient. Having dealt with the people at uAttend myself, I can tell you that they are extremely easy to work with.

You can find the uAttend CB 1000 Internet time clock here and our entire selection of employee time clocks here. Do you have a question about this time clock? Call one of our time clock specialists at 1-800-658-8788. Have a great day!

uAttend CB 2000 Wireless (WiFi) Time Clock Review

Friday, January 28th, 2011

uAttend CB 2000 Wireless WiFi Employee Time ClockAre you in need of an efficient, affordable and hassle-free time clock that is easy to set up? Many time management systems require being interfaced to a computer or being networked via an Ethernet cable. This sometimes isn’t a possibility. One time clock you may want to consider is the wireless WiFi enabled uAttend CB 2000 employee time clock (found here). This is my review.

One of the biggest complaints I get from people searching for time clocks is that they don’t have the ability to attach it to a computer easily. This is where the CB 2000 finds its mark. The CB 2000 doesn’t need to be attached to a computer, yet data can still be accessed from just about any computer. This is because the uAttend CB 2000 is a Web-based time clock.

The CB 2000 is completely wireless. If features a plug & play WiFi connection that can integrate with most wireless routers. This means if your office has wireless functionality, you can set up and use the CB 2000 terminal just about anywhere.

Employee time is stored via the Internet on uAttend’s secure servers. This makes the data easy to access from any authorized user via a computer’s Web browser.

There are three ways an employee can punch into work using the CB 2000. One way is by using the proximity card sensor. The CB 2000 comes with 10 cards, but more may be purchased. The second way is via the CB 2000’s keypad. The third way, if so desired, is via a Web browser.

The uAttend CB 2000 takes just minutes to set up. Adding and removing employees is extremely simple. The full-color screen makes data easy to read and even allows you to add a company logo. You can even link multiple CB 2000 systems if you need easy access around a larger building.

uAttend CB 2000 Wireless Time Clock Subscription Price BreakdownThe CB 2000 by itself is extremely inexpensive. Owners of the CB 200 need to be enrolled in the uAttend employee management system subscription service. The monthly subscription rate is based on how many employees will be using the clock. You can see the rate breakdown on the right.

One of my favorite features is the CB 2000’s ability to export data for use with Payroll software. By default, reports can be exported in ProcessingPoint or Excel .csv formats. Other formats (such as QuickBooks, PayChex, SurePayroll, Payroll 1, and Millenium) are available, but cost $5 a month to use.

While the monthly subscription fee may be a concern for some people, it should be noted that there is no contractual obligation, and because the CB 2000 itself is so inexpensive, the subscription fee is extremely reasonable.

The features the CB 2000 comes with are amazing. The clock has a lifetime warranty and service from uAttend is free. They even offer a live chat when you are logged in to help answer any questions you may have.

Overall I consider the uAttend CB 2000 to be a great wireless time management system. I think their subscription-based model is very reasonable and works well with many businesses.

You can find the CB 2000 (WiFi / Wireless) employee time clock here. You can find our entire selection of employee time clocks here.

Acroprint ATRx Secure PunchIn Biometric Time Clock Review

Thursday, December 16th, 2010

Acroprint ATRx Secure PunchIn Biometric Time Clock SystemBiometric time clocks are quickly becoming a favorite for businesses around the world. This is because biometric time clocks save time, simplify payroll and cut down on fraud. If you are in the market for a system, you should consider using the Acroprint ATRx Secure PunchIn biometric time clock system (found here). This is my review.

Acroprint is almost synonymous with employee, digital and biometric time clocks. This is because Acroprint is a pioneer in the time attendance industry, with most of their products quickly becoming customer favorites. Acroprint products in general are known for their quality, ease-of-use and affordability.

The ATRx Secure PunchIn from Acriprint is a popular system for our customers. The price is affordable and includes both hardware and software. This time clock consists of a fingerprint reader that connects to a computer. Attendance Rx (included) is then loaded onto the computer, which logs entries.

Data stored on the computer can then be used for creating reports and for payroll purposes. Time saved by using the included software is amazing, especially when compared with logging data from traditional “punch” style time clocks.

Installation of the ATRx Secure PunchIn is extremely easy. The fingerprint reader is connected to a computer via a USB 1.0 or 2.0 port. The ATRx Secure PunchIn includes a quick start guide that should have you up and running in a matter of minutes.

Biometric time clocks have many benefits. One of the biggest benefits is the ability these systems have to cut down on time clock fraud. Employees have to be physically present to punch in and out of a biometric time clock system. This pretty much eliminates the most common time clock fraud known as buddy punching.

The base package that comes with the basic ATRx Secure PunchIn system is capable of being used with up to 50 employees. Software upgrades are available that will allow this system to be used with up to 250 employees.

The ATRx Secure PunchIn system is also available in a network-capable system. This system allows multiple fingerprint scanners to be installed around the office for convenience. All this data is synched across the network. This type of system is ideal for larger companies and organizations.

Overall I consider the ATRx Secure Punchin system from Acroprint to be a solid system. Considering it has a one-year warranty and complete reliable support from Acroprint, I would recommend this time management system for just about any business.

You can find the Acroprint ATRx Secure PunchIn biometric time clock system here. You can find our entire selection of employee time clocks here.

David-Link K-6300 / K-6200 Digital Watchman’s Clock Review

Thursday, December 16th, 2010

David-Link K-6300 & K-6200 Digital Watchman Clock / Security Guard Tour SystemDoes your business or organization employ security guards that need to make specific rounds around a building or property? One of the most popular and common ways to keep tabs on these guards and ensure they are making their rounds is by using what’s commonly known as a watchman’s clock or a security guard tour system. One great model you should seriously consider is the David-Link K-6300 (found here) or K-6200 watchman guard tour system (found here). This is my review.

To begin with, both the K-6300 and K-6200 systems are very affordable, easy to set up and are tamper proof. Very little set up is required. The only difference between the K-6300 and K-6200 is that the K-6300 includes a built-in LED flashlight.

First of all, stations are set up around a property or building. The K-6300 and K-6200 include 5 stations. These watchman’s stations can easily be mounted to a wall. This David-Link watchman’s system also includes watchman’s clock management software, a USB cable, battery, battery charger and a manual.

The security guard carries a baton-like reader that is very similar in size and design to a small flashlight. As the security guard makes their rounds, this reader is held up to the station. The reader syncs up with the station wirelessly and records time and date information. This data can then be pulled off and read using the included watchman’s software.

Data stored on the reader cannot be manipulated or tampered with. The reader is also capable of storing up to 7,000 events. This data is stored digitally on the reader, and even if the battery on the reader dies, that data can be stored up to 30 years. The baton reader is water resistant, temperature resistant and shock resistant.

The entire system is pretty remarkable. Considering the cost, the David-Link K-6300 and K-6200 watchman’s guard systems are a great value. If you have a security guard group you need to monitor, I personally think this is a great system to use.

You can find the David-Link K-6200 here and the David-Link K-6300 here. You can find our entire selection of watchman’s clocks and employee time clocks here.

Feel free to call us at 1-800-658-8788 to speak with one of our time clock specialists. They should be able to help answer any additional questions you may have about this system.

David-Link DL-800 Digital Punch Time Clock Review

Wednesday, December 8th, 2010

David-Link DL-800 Digital Punch Time Clokc & RecorderIf you’re a small business, on a tight budget or want a no-nonsense time clock, you may want to consider using the David-Link DL-800 digital punch time clock (found here). This compact little device has become very popular for several different reasons. This is my review.

David-Link, as a company, has proven itself to be a solid and reliable manufacturer of employee, digital and biometric time clocks. One of David-Link’s biggest advantages is their excellent price to value ration. You truly can get more time clock for your dollar with David-Link machines.

The DL-800 is a prime example of excellent value for your money. Value and price are two of the reasons this particular model is such a hit with our small business customers. This clock is far superior versus handwriting time worked, and makes payroll easier.

The David-Link DL-800 is packed with features. To begin with, the DL-800 is both a digital and a punch time clock. The digital LCD readout is large and the time clock includes a built in computer that helps you track early punches, late punches and streamlines the payroll process. The DL-800 displays the time and date and includes a perpetual calendar.

The DL-800 is a punch time clock because it physically stamps the time onto a time card. This includes an auto to-loading slot that automatically detects cards as they are placed inside. A dual-color ink ribbon (Red / Black) makes it easy to track down late punches, early punches and helps to cut down on payroll errors.

Time clock fraud is cut down with the DL-800 thanks to password protection. Only an authorized “admin” person can make changes to the date and the time. The DL-800 makes it easy to adjust the pay period. This includes daily, monthly, weekly or bi-weekly pay periods.

Not only is the DL-800 accurate and affordable, it also features a high-quality build. It looks great and fits in nicely with existing office décor. The DL-800 is primarily designed for tabletop use.

If you are a small business or are an organization in need of an affordable employee time clock, I highly recommend using the David-Link DL-800.

You can find the David-Link DL-800 digital punch time clock here. You can find our entire selection of employee time clocks here.

Time Clock Cheating & Fraud Methods Exposed

Tuesday, December 7th, 2010

Employee Time Clocks & RecordersIf you run, own or manage a business, you probably use a time clock and want your employees to work the hours they’re supposed to. One of the biggest problems many businesses face is time clock cheating and fraud. Here is a list of some of the most common methods used by dishonest employees and ways to combat them.

Combating Time Clock Fraud

  • Buddy Punching – Buddy punching occurs when one employee punches in on behalf of another. This is the most common method dishonest employees use to swindle businesses.
    • Solution: The best way to combat this problem is to either frequently examine time cards, to install a camera near the time clock or to use a biometric time clock. Biometric time clocks provide one of the best ways to cut down on time clock fraud.
  • Number Manipulation – Number manipulation occurs when an employee takes a legitimately punched / stamped time card and tries to change the numbers by using a pencil or a pen that closely matches the ink color made by the time clock.
    • Solution: The only way this type of time clock fraud can be prevented is by frequently examining the time cards or by using a digital time clock system. Digital time recorders and clocks are much more difficult to manipulate than an analog clock.
  • Time Clock Manipulation – Time clock manipulation occurs when an employee gains access to the setup of the time clock, usually adjusting the time and punching their card.
    • Solution: This type of fraud can be prevented by using a time clock with a secure lock or one that requires admin privileges to set up. A strategically placed security camera will also prevent manipulation and acts as a great deterrent. Keeping the time clock in plain site of others can also act as a deterrent.
  • Manual Time Recording – While it is understandable that many small businesses keep track of time via manual writing or the “honor system,” this method of keeping track of employee is writhe with potential fraud.
    • Solution: It is recommended, even if you are a small business, to use some sort of a secure employee time clock. This will at least cut down on errors caused by bad handwriting and will at most cut down on potential fraud.
  • Unsecured Computer – Many time clock systems are now set via software. Employees punch in and out by logging into a computer. While more difficult to manipulate, an unsecured computer may be manipulated to adjust hours worked.
    • Solution: Keeping a computer in plain site or in a secure location will help combat this problem. It is also a good idea to be sure administrator rights are enabled and that time manipulation cannot be conducted without a password. Be sure passwords are unique and difficult to figure out.

    Ultimately these practices will not guarantee honest employees, but it will still help cut down on a lot of fraud. You can find secure employee time clocks here.

    Please feel free to call us at 1-800-658-8788 with any time clock related questions.

    David-Link DL-958 Biometric Time Clock Review

    Monday, December 6th, 2010

    David-Link DL-958 Employee Biometric Time ClockFinding a reliable and easy-to-use employee time clock is now a little bit easier, thanks in part to the recently released David-Link DL-958 biometric time clock. Not only is this time clock reliable, it also features biometric scanning, making it easier for employees to log in and out of work and helping cut down on time clock fraud. This is my review.

    The David-Link DL-958 has now been out for about half a year and it has quickly become one of the most popular biometric time clocks around. I have personally used many biometric time clocks and the DL-958 has to be one of the fastest around. A single fingerprint image scan takes less than 1.2 seconds. The built-in storage holds up to 3,000 fingerprints.

    Unlike many biometric time clocks that require you to slide your finger, the DL-958 only requires that you place your finger on the scanner. Many biometric time clocks require a finger to be scanned multiple times (not by design). The DL-958 gets finger scans done right every time. I tried myself to scan my finger about 10 times in a row, and the DL-958 was dead on accurate every time.

    Data retrieval is easy. The DL-958 has both RS-232 and RS-485 connectivity, making it easy to download data onto a computer. Included software makes it easy to view employee records and data on a computer. Data can be exported for viewing in Excel or as a stand-alone text file.

    No worries if you don’t want to use a computer. The DL-958 can also be used as a stand-alone time clock. Data is stored locally on the DL-958 and can be retrieved and viewed by authorized personnel.

    While the DL-958 is primarily designed for use as a biometric time clock, it also includes a handy control panel with numbers. This allows an employer to also permit employees to check in and out by use of a Pin Number, if so desired.

    Both versatility, extreme affordability and easy-of-use make the David-Link DL-958 a great option. I personally like the DL-958 and consider the entire line of David-Link time clocks to be a great value. The price to value ratio can’t be beat.

    You can find the David-Link DL-958 biometric time clock here. You can find our entire selection of David-Link time clocks here and employee time clocks here.

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