Posts Tagged ‘Check Signers’

Check Signers – What You Should Know

Wednesday, June 19th, 2013

Check SignersIf you’re manually signing a lot of checks, or any documents for that matter, you are probably in serious need of an upgrade. There are machines out there that are designed to quickly sign documents and checks clearly, professionally and quickly. These machines are what’s known as check signers (found here). These machines have been around for years and there are several different types, styles and brands to choose from. I would like to cover exactly how a check signer works and browse through a few recommended models.

Check signers work much like any paper handling machine. The document goes in one end and comes out the other. While that may seem simple, most check signers have a feed tray where documents can be placed, a motor pulls them through, a signature plate stamps the signature and it comes out the other end completed. The process takes hardly any time and an entire stack of checks can be signed in seconds.

There are three different types of check signers. These are manual, continuous forms and cut sheet. This is how they all work:

  • Widmer Check SignerManual Check Signers – This is essentially an electric stamping machine with a signature plate. You take your check, or document, insert it into the machine and activate a switch to engage the stamp head. This system is one of the most affordable and is ideal for low to medium-volume stamping. The Widmer S-3 (found here) is an example of a manual check signer.
  • Continuous Forms Check SignersContinuous Forms Check Signers – These check signers are designed to work with continuous forms paper. This is the paper that has the perforated edges with holes and each sheet is connected to the next with a perforation and often sit in an accordion-like fashion in a stack. Continuous forms check signers are often integrated with a burster to help tear or “burst” apart the forms. These are one of the most common types of check signers used today. The Duplo V-130 (found here) is an excellent example of a continuous form check signer.
  • Cut Sheet Check SignersCut Sheet Check Signers – These check signers are designed to be used with standard 8 ½” x 11″ or single sheet documents. These machines have a feed tray where the checks can be placed and a friction wheel pulls in each document one by one and signs it. These are increasingly more popular because they will work with checks printed on a standard office laser printer. The Formax FD 150 (found here) is a good example of a cut sheet design.

Most check signers are built to be secure, only providing authorized access to a person who is allowed to use it. This may be via a key or by typing in a code on a keypad. You don’t want unauthorized people signing checks or important documents.

All of these check signers use some sort of signature plate. The shape of the plate depends on the machine using it. Some machines only support a single signature, but many can support two, three or more. In order to get a signature plate made, a form must be filled out and the originators of the signature must sign their name in a box several times in order for the factory to make the signature properly. It usually takes a few weeks for the signature to be made.

If you have questions about check signers and which models you should use, please give us a call at 1-800-658-8788. We would love to help you out. You can find our entire selection of check signers here.

What To Look For In An Automatic Check Signer

Wednesday, March 2nd, 2011

Automatic Check & Document SignersCheck signers are huge time savers for businesses. They can sign checks, contracts, certificates and other documents in milliseconds. So what should you look for when shopping for a check signer? There are a few things you will want to know prior to making a purchase. This guide will point out some good questions to ask and a few tips that should help you out.

What To Look For In An Automatic Check Signer

What Type Of Paper Are You Using? Check signers are designed to handle two different types of paper. These are cut sheet paper and continuous forms paper. Cut sheet paper is much like what we use in copy machines and measures in at 8 ½” x 11″.

Continuous forms paper is paper that is connected to the next sheet by a perforation. This type of paper is usually packed in an accordion-like fashion and typically has perforated sides with tiny holes for printer feeding. A cut sheet check signer cannot handle continuous forms paper and vice versa.

How Many Checks Are You Signing Per Day? I had a customer ask me today what type of check signer they needed if they were signing 50 checks a day. I informed them that we had both manual check signers and automatic check signers.

Manual check signers still use an electric stamping plate, but require the checks to be manually fed. The stamp usually works on a sheet-by-sheet basis. I told our customer, who was only stamping 50 checks a day, that a manual check signer would probably be best for their situation.

Automatic check signers can handle literally thousands of checks a day. Automatic check signers have a feed tray where the check sheets can be placed. An automated feeder pulls the checks in and signs them. This type of system is deal if you are signing hundreds to thousands of checks a day.

What Size Of Paper Are You Using? As with any paper handling machine, you will want to be sure the check signer you buy can handle your maximum and minimum paper sizes. Most machines will specify, in their specifications, what types of paper they can handle.

What Kind Of Security Do You Need?
Most check signers require a key to access the signature plate. This is for security reasons. You don’t want anyone having access to a signature that can be used to authorize checks and other important documents. Many automated systems even have a keypad that requires an authorized password prior to working.

How Many Signatures Do You Need?
Most people only need one signature on a document, however, some people need multiple signatures at a time. Most of our check signing machines will accept signature plates with 1-3 signatures. Be sure you specify how many signatures you need prior to ordering a signature plate.

Do You Need To Burst The Checks?
Once a check is signed, does it need to be torn apart? If so, you may need a machine known as a burster. Bursters pull paper in and tear it apart along the perforation. Many bursters even include slitters that can cut off perforated side margins. Depending on the check signer being used, some models can even be directly interfaced with a bursting machine.

We have now covered the most important features to look for in a check signing machine. While this may seem a bit overwhelming, we are more than happy to help you find the right machine at the right price. Feel free to call one of our check & document signing machine experts at 1-800-658-8788. They should be able to answer any product specific questions not answered in this article.

You can find our entire selection of check signers here.

Widmer S-3 Automatic Document & Check Signer Review

Tuesday, November 9th, 2010

Widmer S-3 Automatic Check & Document SignerDo you need to quickly (and affordably) sign checks and documents? Many high-end machines cost thousands of dollars, but what if you don’t need something for signing thousands of checks a day? The Widmer S-3 check and document signer (found here) may be just what you need. This is my review.

To begin with, Widmer is a well-known manufacturer of check signers, numbering machines, text stamps and many other products. Widmer’s products are regarded as being some of the best in their class.

The S-3 document and check signer is extremely popular with our customers, due in part to the fact that the machine is one of the most affordable signers in its class. The S-3 can essentially sign checks and documents as quickly as the operator can feed material into the machine.

Unlike many automated machines, the S-3 features a micro trigger that signs documents once paper is inserted. While not the fastest signer in the market, compared to auto-feed machines, it is remarkably fast and can keep up with hundreds of signatures a day.

The crash head pressure can be adjusted to accommodate carbonized and carbonless forms. The micro trigger can also be adjusted, making it possible to adjust where the signature is stamped on the document.

So how does the S-3 work? It is pretty simple. Prior to use, the S-3 must be fitted with a signature plate. The signature plate has to be made upon the purchase of the machine, although additional signatures can be purchased later. The signature plate is driven by an electric motor. You can get single, double and triple signature plates for the S-3.

Getting the S-3 up and running literally takes just seconds. No special training or skills are required to use the S-3. It has a small footprint, measuring in at just 7 ¼” high x 4 ¾” wide by 10″ deep. It weighs in at 18 pounds, so it is pretty easy to pick up and move to another desk.

Security shouldn’t be a concern. The S-3 features a dual locking system. Access to the case is restricted by a lock and machine use requires a key. This helps to prevent unauthorized access.

I can tell you that we have had great success with the S-3. Our customers are happy with it and I’m not aware of any having been returned. It should easily last you for years. The only maintenance it will require is the occasional changing of the printing ribbon. The S-3 is also available as the SX-3, which features a slightly larger guide and work surface.

I highly recommend the Widmer S-3 for light to medium-volume stamping. You can find the Widmer S-3 check and document signer here. You can find our entire selection of check and document signers here.

Martin Yale 930A Continuous Form Check Signer Review

Thursday, July 29th, 2010

Martin Yale 930A Continuous Form Check SignerDoes your business or organization need an effective solution for document and check signing operations? If so, one model you may want to consider using is the Martin Yale 930A continuous form check signer (found here). I have used this check signer and this is my review.

Check and document signers make life much easier, especially when it comes to signing thousands of documents, checks and other material. Check signers are easy to set up and can be run throughout the day without any issues.

The Martin Yale 930A continuous form check signer can be used to sign a variety of material, as long as it falls within a 5 ½-inches to 16 ½-inches wide or 3 ½-inches or 7-inches long range. The motor runs at a speed of 240 documents per hour. This means the Martin Yale 930A is both fast and versatile.

As previously mentioned, the 930A is a continuous form document signer. This means it can only be used with continuous form paper. Continuous form paper has perforated side margins with tiny 1/8-inch (approx) holes. These side holes help printers feed the paper and also help this check signer feed paper. This type of paper is still widely used by many businesses and government agencies.

The 930A check signer uses signature plates to sign the documents. These signature plates are rounded, allowing them to be mounted to a motor-powered cylinder. This cylinder spins, allowing the plates to be inked and sign the document. The entire process is an engineering feet and works very well.

The signature plates are very easy to remove and change out. Don’t worry about unauthorized access. The signature plates are inaccessible and can only be retrieved by opening the cover with a key. You can use single and double signature plates with the 930A.

The 930A includes a black ink roller and can be used with an optional tri-ink roller. These ink rollers are very easy to access and change. These signature plates can sign paper anywhere from 14# to 125# thick.

The Martin Yale 930A has been around for over a decade and is a time tested machine. It is considered by many to be one of the best continuous form check signers available today. I have used this check signer and can vouch for the build quality and the ease-of-use.

If you need a document signer, but don’t need a continuous form check signer, we also carry a wide selection of cut sheet check signers. Cut sheet paper is “free” paper like you use in a copy machine or printer.

Do you still have questions about check and document signing? Feel free to call one of our specialists at 1-800-658-8788. They love to answer questions and will not pressure you to buy anything. You can also post questions here in a comment.

You can find the Martin Yale 930A continuous form check signer here. You can find our entire selection of continuous form and cut sheet check and document signers here.

How Secure Are Check Signers?

Thursday, July 1st, 2010

Automatic Check and Document SignersSo you need to sign employee payroll checks, invoices, contracts and other documents on a large scale. You may want to consider using an automatic document or check signer. There is one question may have crossed your mind. How secure are check signers?

I can’t say blame those of you who have concerns over check signer security. The ability to sign documents and checks using a legal signature can be a bit of a security concern. It shouldn’t be though. Several measures have been put in place to make check and document signers secure.

One of the most common security measures found in most check signers is a lock and key. This is designed to make it impossible to gain access to the signature plate itself unless you have a key. This can be considered the first level of security.

The second level of security is a pass code. Most higher-end and business check signers (both cut sheet and continuous forms) require that a pass code be entered on a keypad before the check signer can be used. This ensures that only authorized people are using your machine.

Both of these measures should put your concerns to rest. Check signers are great machines to have around and can be used to sign documents and checks of all sizes. You can find our entire selection of document and check signers here.

How Does A Check Signer Work?

Wednesday, December 9th, 2009

Check signers are used to sign checks, documents and other papers. Why are they so nice to have? Speed. They are fast. They get the job done quickly and for a business, time is money. They are commonly used for payroll, mailers and more. Set a stack of paper in the machine and let it do the rest.

Check signers use signature plates. A signature plate is a metal plate that contains the signature. The plate itself is usually curved and it is attached to a round bar that spins a full 360 degrees. As paper runs through the machine, the signature plate is inked and rolls over the paper, thus signing it.

There are two main types of check signers. The first type is a continuous forms check signer and the other is a cut sheet check signer. The model you use will depend on the type of paper you use.

Definitions:

Cut Sheet – A cut sheet check signer uses standard individual sheets of paper. These sheets can still contain perforations, but must be individual sheets in a stack. The cut sheet check signer will peel off one sheet at a time and sign it. Xerox copy machines use a cut sheet design.

Continuous Forms – Continuous forms check signers use continuous forms paper (surprise). This is the type of paper that used to be found in the old dot matrix printers. This type of paper is usually all connected and packaged in an accordion-like fashion. There are usually perforated sides with tiny holes used for feeding the paper through the check signer.

Check signers are usually built with security measures in place. This is to prevent a rogue employee or criminal from using it to print their own checks. Security measures usually include a key lock to access the signature plate and a pass code that has to be entered before the machine can be used.

Once checks are printed, they usually have to be torn apart. Since most pre-printed check paper is pre-perforated, a forms burster is perfect to do this job. Many check signers can be interfaced directly with a burster. The burster quickly tears the paper apart. Bursters are also usually available in continuous forms and cut sheet designs.

You can view our entire selection of check signers here.

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