Posts Tagged ‘Check’

What To Look For In An Automatic Check Signer

Wednesday, March 2nd, 2011

Automatic Check & Document SignersCheck signers are huge time savers for businesses. They can sign checks, contracts, certificates and other documents in milliseconds. So what should you look for when shopping for a check signer? There are a few things you will want to know prior to making a purchase. This guide will point out some good questions to ask and a few tips that should help you out.

What To Look For In An Automatic Check Signer

What Type Of Paper Are You Using? Check signers are designed to handle two different types of paper. These are cut sheet paper and continuous forms paper. Cut sheet paper is much like what we use in copy machines and measures in at 8 ½” x 11″.

Continuous forms paper is paper that is connected to the next sheet by a perforation. This type of paper is usually packed in an accordion-like fashion and typically has perforated sides with tiny holes for printer feeding. A cut sheet check signer cannot handle continuous forms paper and vice versa.

How Many Checks Are You Signing Per Day? I had a customer ask me today what type of check signer they needed if they were signing 50 checks a day. I informed them that we had both manual check signers and automatic check signers.

Manual check signers still use an electric stamping plate, but require the checks to be manually fed. The stamp usually works on a sheet-by-sheet basis. I told our customer, who was only stamping 50 checks a day, that a manual check signer would probably be best for their situation.

Automatic check signers can handle literally thousands of checks a day. Automatic check signers have a feed tray where the check sheets can be placed. An automated feeder pulls the checks in and signs them. This type of system is deal if you are signing hundreds to thousands of checks a day.

What Size Of Paper Are You Using? As with any paper handling machine, you will want to be sure the check signer you buy can handle your maximum and minimum paper sizes. Most machines will specify, in their specifications, what types of paper they can handle.

What Kind Of Security Do You Need?
Most check signers require a key to access the signature plate. This is for security reasons. You don’t want anyone having access to a signature that can be used to authorize checks and other important documents. Many automated systems even have a keypad that requires an authorized password prior to working.

How Many Signatures Do You Need?
Most people only need one signature on a document, however, some people need multiple signatures at a time. Most of our check signing machines will accept signature plates with 1-3 signatures. Be sure you specify how many signatures you need prior to ordering a signature plate.

Do You Need To Burst The Checks?
Once a check is signed, does it need to be torn apart? If so, you may need a machine known as a burster. Bursters pull paper in and tear it apart along the perforation. Many bursters even include slitters that can cut off perforated side margins. Depending on the check signer being used, some models can even be directly interfaced with a bursting machine.

We have now covered the most important features to look for in a check signing machine. While this may seem a bit overwhelming, we are more than happy to help you find the right machine at the right price. Feel free to call one of our check & document signing machine experts at 1-800-658-8788. They should be able to answer any product specific questions not answered in this article.

You can find our entire selection of check signers here.

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