Posts Tagged ‘Envelope Inserting Machines’

Daily Mail Mode Rolls out on Formax Envelope Inserting Machines

Tuesday, May 21st, 2013

Daily Mail Mode Formax Envelope Inserting MachinesFolding and inserting machines (found here) are pretty remarkable pieces of equipment when you consider all that they do. These machines take paper, fold it, insert it into an envelope and seal the envelope shut. They do this at a high rate of speed and dramatically cut down on overhead by eliminating the need to do the same work manually. These machines come in a variety of configurations, depending on how many sheets you need inserted into an envelope. One feature that many of these machines now include is a daily mail. I would like to go into more detail what this does.

Envelope inserting machines are known by many names. Some include folder inserters, envelope stuffing machines and letter inserters. These machines are all made for mailing purposes. I have seen customers use these machines for mailing invoices, checks, letters, marketing material and more. Some even have the ability to insert a small insert or business reply envelope (BRE).  The precision and efficiency that these machines perform is truly and engineering feat.

The latest feature now included in most Formax envelope inserting machines is called Daily Mail. This is a feature that allows you to quickly fold and insert multiple sheets of paper into an envelope without having to set up any special project. This is sometimes called semi-auto mode and is excellent for occasional jobs that pop up here and there. This bypasses the normal feeding trays and requires you to pre-collate the sheets prior to folding and inserting. This may range from a couple of sheets up to several, depending on the machine.

Traditional envelope inserting machines do not have the ability to fold and insert stapled sets of paper. This is another example of where Daily Mail Mode is so cool. The semi-auto Daily Mail feed slot allows you to insert stapled documents for folding and inserting into an envelope. This gives you a lot of control and again, it is ideal for occasional jobs that may pop up out of nowhere.

Another thing you may not be aware of is that these folding and inserting machines can also be used for multi-sheet paper folding. This means folding multiple sheets of paper at a the same time (without the intent of mailing them). Most paper folding machines are not capable of multi-sheet folding, but Formax envelope inserting machines allow you to disable the envelope inserting part of the process for simple or multi-sheet folding.

Most of our envelope inserting machines are capable of creating a Z fold (aka accordion), C fold (aka letter fold), half fold (aka single fold) and a double parallel fold. These really are paper folding machines on steroids.

If you’re curious as to whether or not our machines will work for your project, feel free to send in samples. We would love to test them on our machines and send them back to you. Sometimes it helps, when selecting a machine, to see the end results in your hand. This will also help us determine the right machine for you and establish if your paper and envelopes will even work.

While envelope inserting machines do cost more than your typical paper folder, we do offer leasing options and accept purchase orders.

If you have additional questions about these machines, please feel free to give us a call at 1-800-658-8788. You can find our entire selection of envelope inserting machines here.

Review of the Formax FD 6204 Envelope Inserter

Wednesday, January 30th, 2013

Formax FD 6204 Envelope InserterIf you are in the market for a new envelope-inserting machine, you are going to love the all-new Formax FD 6204 (found here). This envelope inserter, sometimes called a folder inserter, is available in four different models, depending on what you need to fold and insert. This modern machine will take your paper, fold it, insert it into an envelope and seal the envelope shut. Is this all-in-one machine a good choice for you? Read on!

There are many reasons why you may want to use an envelope-inserting machine. For one, they are many times faster than trying to manually fold and insert documents. The quality is also significantly better, with folds being perfectly aligned and crisp. The FD 6204 comes in a few different versions, depending on how many sheets you need to fold and insert and whether or not you need an insert or business reply envelope added.

The FD 6204 replaces the extremely popular FD 6202. As a machine, it is almost exactly the same as the FD 6202 with a few modern improvements. One such improvement is the touch screen interface. The older FD 6202 required you to navigate the menu via buttons on the right side of the screen. The FD 6204 lets you quickly touch the screen and select what you need to do. This intuitive interface makes it possible to set the machine up with as little as one touch of the screen. It also includes a daily mail feature that allows for the quick feeding of stapled and non-stapled sets.

The FD 6204 can handle documents up to 14″ long. Many of our customers use this machine for folding and inserting documents such as checks, newsletters, invoices and more. You can purchase the 6204 in four different versions. These include the FD 6204-Basic (one sheet feeder), the FD 6204-Basic 2 (two sheet feeders), the FD 6204-Advanced 1 (one sheet feeder and one insert / BRE feeder) and the FD 6204-Advanced 2 (two sheet feeders and one insert / BRE feeder).

The Formax FD 6204 can fold and insert paper at a speed of about 2,200 pieces per our and has a monthly duty cycle of 15,000 pieces. This makes this machine ideal for low to medium-volume applications. Each of the feed trays hold up to 325 sheets and they can be refilled on-the-fly, making it possible to continually run this machine. Models with two trays can also be set up to run so that when the top tray runs out, it immediately switches over to the seconds tray.

As mentioned earlier, this system uses a color touchscreen interface. It uses a job assistance wizard to help the operator quickly navigate through the system. The AutoSet feature automatically detects the paper width, length, envelope size and other details, making setup extremely easy. It can be used to create C, V, Z and double parallel folds. An integrated blade folding system keeps the folds crisp and accurate. For frequent jobs, this machine will allow you to store up to 15 customizable applications.

Here is a video showing the features of the FD 6204:

Get the Flash Player to see this content.

In conclusion, this is a very fast, effective and affordable machine for what it does. Formax has years of experience with folding and inserting machines and their machines are well known for reliability and build quality.  If you need samples tested, or simply have some questions, please give us a call at 1-800-658-8788. You can find our entire selection of envelope inserters here.

Affordable Ways to Fold and Mail Accounts Payable Checks

Thursday, October 18th, 2012

Pressure Seal ChecksIf your business is looking for an affordable way to mail accounts payable checks, one great option is to use a envelope inserting machine (found here). While these machines do a great job, another more affordable option you may want to consider is to use a pressure sealer (found here). So which of these two technologies is best for you? Having used both, and having a lot of experience with both types of machines, I would like to share some advice and experience with you.

Mailing checks is an important part of any business’s operations. Whether it is accounts payable, rebates, paychecks or other checks. Before you settle on any one type of machine, there is one important question you will want to ask yourself:

How many pages will you be mailing at a time? If you are mailing just one sheet at a time, with the check, either a pressure sealer or an envelope inserting machine will work for you. If you need to mail more than one sheet at a time, you will have to go with an envelope inserting machine.

Now that we that question answered, here is a brief description of each type of machine and why it may or may not work for you:

  • Envelope Inserting MachinesEnvelope Inserting Machines (found here) – Envelope inserting machines have feed trays, much like a copy machine, that pull a sheet of paper from the tray, fold it and insert it into an envelope. Reservoirs of water inside the machines are used to wet the glue on the envelope flap and seal it shut. Envelope inserting machines, often called folder inserters, can come with multiple feed trays. This makes it possible to fold and insert two, three, four or more sheets of paper at a time. Envelope inserting machines are excellent for mailing invoices, letters and yes, even checks.
  • Pressure SealersPressure Sealers (found here) – Pressure sealers are designed to fold and seal pressure seal paper. Pressure seal paper (found here) and pressure seal checks (found here) have small pockets of glue along the edges and in strategic places that help keep the folded letter sealed shut. This special paper can be used in any copy machine or printer. Solid metal rollers in the pressure sealer break these pockets open, resulting in a tamper-proof seal that is excellent for mailing purposes. If you are mailing a single check, this is a great option. When the recipient receives the check, they simply tear off the perforated sides to gain access to the enclosed check. Another nice perk of the pressure sealer is that there is no need to use an envelope, saving even more money.

My personal recommendation is that you use a pressure sealer if you only need to fold and seal a single sheet / check. The machines cost a lot less money, there are fewer moving parts and you don’t have to use any envelopes. If you need to fold multiple sheets, our Formax envelope inserting machines still do a great job and are excellent for mailing much more than just checks.

Please feel free to call us at 1-800-658-8788 for answers to your envelope inserting or pressure sealing questions.

Introducing the Formax FD 6102 Envelope Inserting Machine

Tuesday, April 24th, 2012

Formax FD 6102 Envelope Inserting MachineWhen it comes to automated mailing equipment, few manufactures come close to what Formax has to offer. Formax’s line of envelope stuffing machines, often called folder inserters, are excellent for mass mailing invoices, newsletters, promotional material and much more. We are happy to announce that we have just added their latest machine, the Formax FD 6102 (found here), to our site.

Folding and inserting machines are often a bit of an investment for a business. Formax, who manufactures some of the best medium and high-volume machines, also makes a great entry-level machine. The FD-6102 is a desktop envelope-stuffing machine that replaces both the FD-6100 and the FD-6150. This machine has a duty-cycle of about 5,000 pieces per month (at a rate of 1,360 per hour) and is a huge improvement over manually folding and inserting paper into envelopes.

One of the biggest improvements you will find with the FD-6102, over previous versions, is the touch-screen interface. This interface, which happens to be in color, is easy to navigate and makes setting up the type of folds and easy to do. A step-by-step job wizard helps guide you through the setup process. This machine will also allow you to set up, name and store 15 frequent jobs, making setup even easier later down the road.

An enhanced feeder design helps to make paper feeding more seamless and toner resistant fold rollers help cut down on jams. This, however, doesn’t mean that this machine, which uses friction rollers, will work with all glossy or coated paper. If you will be using glossy or coated paper, please send in samples for testing purposes.

Each of the feed trays can hold up to 100 sheets of 20# bond paper, the BRE / Insert tray can hold up to 100 pieces and the envelope hopper holds up to 100 outgoing envelopes at a time. If needed, the 2 sheet feeders can be linked together, doubling the sheet capacity to 200. When the first feed tray (100 capacity) empties, it will then move on to the second feed tray (in linked mode). In the event that you don’t what to set up any special jobs, you can simply manually feed a stack of up to 5 sheets via the drop-in feed system.

This is a video demo of the Formax FD 6102 in action:

Get the Flash Player to see this content.

This machine will automatically, depending on the feed trays being used, pull a sheet off of each sheet and BRE feeder, fold them and insert them into an envelope. It will even seal the envelopes shut. The sealing function can be turned off if you prefer to leave your envelopes open.

In comparison to other folding and inserting machines out there, the FD 6102 is remarkably quiet. This makes it great for use in the office, in a mailing room or other location where people work.

This machine can be used with #10, #9 and 6″x9″ envelopes. It can be used with paper up to 14″ long and will create letter, half and double parallel folds. As documents leave this machine, the catch tray can be adjusted to accommodate the various sizes of envelopes that you are using.

If you still have questions, please give us a call at 1-800-658-8788. Our Mailing Specialists are more than happy to help answer your questions. You can find our entire selection of envelope stuffing machines here.

by Category