Posts Tagged ‘Time Clocks’

David-Link Time Clock Software & PDF Setup Manual

Monday, March 12th, 2012

David-Link Time ClocksDavid-Link time clocks (found here) are now some of the most popular employee time clocks used today. There are many reasons for this. To begin with, David-Link time clocks are extremely affordable and come packed with features. Many of their time clocks include biometric, proximity and keypad time logging features. In order to get the most out of our time clock, you will want to set up the software. Here are a few tips that will help you get your time clock up and going.

To begin with, you will need the David-Link software. If for any reason you do not have your software disc, you can download the basic version of David Link Time Management Software (DLTMS) directly from us:

Once you have your software installed, you will need to begin setting up employees and other features. David-Link has created a nice multi-page PDF manual that goes into great detail on how to set everything up. This is the PDF manual for David Link software:

The manual covers the following categories:

Setting Up and Employee Profile

  • When setting up your software, be sure that the employee enroll number in the software and the employee ID number on the device match up.
  • If necessary, check the days off that apply to each employee.
  • Assign an appropriate shift number for each employee. Shift numbers can be edited under the “Shift” setting option (advance only).

Shift Setting: Standard & Flexible

  • There are two types of shift settings available in the David-Link software. These are standard and flexible. Apply the setting that best suits your needs. The standard shift setting is recommended for employees that have fixed schedules. Flexible shift setting is recommended for most part-time employees.
  • If you are using the flexible shift setting and your employee works after midnight, check the box “Cut-Off” so the system can generate the correct report.

OT Authorization

  • You will first need to create an overtime code. You can do this under the “Employee Posting” tab.
  • Don’t forget to select all the employees that are permitted to work overtime.

Holiday Setting (Advance Only)

  • Legal and special holidays are required fields in order to generate the appropriate employee attendance report.

Leave Application (Advance Only)

  • This option is designed to permit and record employees who take days off on days other than holidays and weekends.
  • There are two steps to set up the leave application.
  • Assign a leave code and description to distinguish different types of leave.
  • When applying the leave option to your employee, don’t forget to choose the correct employee’s name.

Download

  • There are three ways to download and import data from your device to the David-Link Time Management Software.
  • Exporting data can be done via an Ethernet connection, a flash drive or a USB cable.

Virtual Timecard

  • Under the “Time Cards” option, you can view, add, delete and edit transactions for each employee.

Delete Timecard or Add / Edit Time Card

  • This software will allow you to add, delete and edit records under the “Time Cards” option.

Reports

  • Make sure your computer is connected with a printer in order to preview reports available in the software.
  • All reports can be exported to Microsoft Excel format (Advance Only)

There you go! Those are all the categories covered in the manual. Once you have the software figured out, you will discover just how powerful and user-friendly David-Link time clocks can be. We sell these time clocks every day and they have an excellent reputation with our customers. While this software and PDF manual are helpful, we understand that you may still have some questions. Please call us at 1-800-658-8788 with your David-Link time clock questions.

You can find our entire selection of David-Link time clocks by going here.

Introducing: David-Link Biometric Time Clocks & Recorders

Friday, May 21st, 2010

David-Link W-1288PB Biometric Time ClockWe are proud to announce the addition of 10 new David-Link time clocks to our site. This includes traditional “punch style” time clocks and some really innovative biometric time clocks. I have personally used a few of these time clocks and have to say that I am very impressed.

The time clock I tested was the Biometric David-Link W-1288PB. I have used biometric time clocks in the past, in particular the Pyramid Technologies (PTI) Time Trax Bio. While the Time Trax Bio is a nice time clock, the W-1288PB was almost too easy to use. With most finger recognition biometric time clocks, you have to slide your finger. With the W-1288PB, all you have to do is touch the scanner. I have yet to experience any misreads. David-Link says this time recorder will store up to 3,000 signatures.

The W-1288PB also has the ability to allow the operator to use a proximity card or log in using a password on the number pad. The W-1288PB can be used as a stand-alone model, logging up to 50,000 data entries, that can then be downloaded onto an included USB drive. You also have the option to connect the time clock to a network or directly to a computer. The clock includes its own time management software. You can check out the new David-Link W-1288PB biometric time clock here.

You will find our entire selection of 10 new David-Link time clocks and recorders here.

Employee Time Clocks – Which One To Buy?

Friday, May 29th, 2009

Finding a good employee time clock can seem difficult. There are so many models to choose from. You’re in luck. I have used several models and will point out some pros and cons on various employee time clock models.

The first type of time clock, and perhaps one of the most common, is the punch card time clock. This model utilizes paper time cards. People can slip the card into the machine and punch in and out. Punch clocks are available in vertical load and horizontal load, depending on your preference.

The pros of the punch clock are that they are very simple to use and set up. The cards can be easily accessed and the data is clearly visible. Punch-style time clocks are also usually cheap and inexpensive. The cons are that the data cannot be exported to a computer and buddy punching can be an issue.

The card swipe is fast becoming the employee time clock of choice. Cards, similar in appearance to credit cards, have employee data encoded on them. This card can then be stored in a wallet or hung on a lanyard. The card is swiped to log in and out of work. Most card swipe clocks can be easily interfaced with a computer and data can be exported for use with QuickBooks, ADP, PAYCHEX and other payroll software.

The pros of the card swipe employee time clock are that the data is accurate and they are easy to use. Exported data is especially of benefit for use with other programs and for generating reports. Cons are that the cards can be lost, however, they can be easily replaced. Card Swipe time clocks are probably the best all-round solution for a business’s time attendance needs.

Newest to the industry are the biometric time clocks. These time clocks do not use a punch card or a PVC card, rather they use a hand or fingerprint. Technology has finally caught up with the industry to make this a possibility. As with the card swipe clocks, most biometric employee time clocks can be interfaced with a computer and data can be exported for use with other payroll software.

Biometric digital time clocks have many pros. They are easy to set up, there are no lost cards to replace and buddy punching is completely eliminated. The cons are that some of the older models out there may require a finger or hand to be scanned multiple times before working correctly. This is not an issue with newer models.

You can find ABC Office’s entire selection of employee time clocks here.

High-tech gadgets and equipment, once seen in spy movies, are now used in offices.

Wednesday, October 5th, 2005

Biometric Time ClockBiometric devices have been integrated into many devices such as door locks, computers, car ignitions and
more. Because biometric devices use physical features of people, they cannot be duplicated and provide maximum security. They are growing quickly in popularity due to their reliability and proven technology. One of the most recent applications of biometric technology are time clocks.

ABC Office now offers the new biometric Acroprint HandPunch time recorder. This new device uses an employee’s hand to clock in and out of work. Because the employee’s hand is used to check in and out, time cards and magnetic stripes are not needed. Employees no longer have to worry about losing a card or swiping an ID. All you need is your hand.  You can see an example of this device by going here.

Using biometric time clocks eliminates fraud and address several problems prevalent in older punch-style
time clocks. In the past, businesses experienced problems by having employees’ friends clock in on behalf of others, even though they were not actually present. These meant employers were paying workers for time not worked. With the introduction of biometrics, and the HandPunch time clock, employees must be physically present to punch into work. Friends and coworkers are now unable sign in for other people. This guarantees that time reported is accurate. This helps businesses run more efficiently and saves money.

The HandPunch uses geometry biometrics. It determines who the employee is based on the size and shape of their hand. The system does not capture fingerprints or palm prints. Hand geometry is highly accurate, and is generally not affected by rings, small adhesive bandages and false fingernails. Employees simply place
their hand on the HandPunch unit and punch in an ID number to clock in and out. Green and red lights let the employee know the status of each punch.

Keeping Track of Employee Time Has Never Been Easier.

Friday, December 17th, 2004

Time ClocksTime clocks are ideal for use with employee time attendance. Unfortunately employers cannot always rely on their employees to be honest. The “honor system” and hand written time cards can be easily manipulated and employers can be cheated out of thousands of dollars. It is also legally wise to use a time clock, as you can
prove what hours have and have not been worked.

There are a wide variety of time clocks to choose from. Over the years, time clocks have been designed so they can be placed on a countertop or mounted to a wall. Many time clocks even add the time worked,
making payroll calculations easier. A new addition to the time clock family is time recording software that can be installed on a personal computer. Time recording software allows your employees to clock in through a computer. The time is automatically added up and it is easy for employees to clock in and out.

Digital electronic time clocks are the newest style of time clock available on the market. These time clocks are slowly replacing the traditional punch-style time clock. Digital time clocks store clock in and out times electronically, in the machine. Many digital clocks keep a running total of time worked and help calculate hours worked for payroll. Some have a touch pad device that allows you to punch in a code and clock in or out. Other digital time clocks can be interfaced with a computer or a printer for larger organizations.

Some newer time systems also have the ability to use a magnetic stripe, like you see on a credit card. Many employers will put this magnetic strip directly onto a photo ID card that can be used to clock in and out. This data is stored in the device and can provide you with exact details on time worked. Some of these devices can be interfaced with a computer or printer. Security features built into digital time clocks prevent any kid of manipulation or abuse of time worked.

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